Issued by the Nutrition International “NI” (formerly known as the Micronutrient Initiative)
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RFP No. 2038-XX
Contents
1. RFP Notice....................................................................................................................................3
2. Introduction To The Rfp.................................................................................................................3
3. General Instructions And Considerations .......................................................................................4
4. Conflict Of Interest .........................................................................................................................5
5. General Disclosures .......................................................................................................................5
6. Submission Of Proposals ...............................................................................................................5
7. Receipt, Evaluation And Handling Of Proposals.............................................................................6
8. Selection Criteria............................................................................................................................6
9. Guidelines For Preparing Proposals ..............................................................................................7
Part 1: Covering Letter And Declaration ...............................................................................................8
Part 2: Executive Summary..................................................................................................................8
Part 3: General And Technical Proposal ..............................................................................................9
Part 4: Financial Proposal ....................................................................................................................9
Annexure A: Terms of Reference ........................................................................................................11
Annexure B: Budget Template ............................................................................................................30
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RFP No. 2038-XX
1. RFP NOTICE
In collaboration with key stakeholders such as governments, private sectors and civil
society groups, NI seeks to tackle the aforementioned problems that affects one third of
the world’s population. NI engages in tailoring health and nutrition strategies as well as
up-scaling existing program in various regions in the globe including Africa, Asia, the
Caribbean, Latin America and the Middle East. NI’s international Board of Directors
directs its interventions that reach approximately 500 million people in more than 70
countries.
One of NI’s key strategic goals is to enhance the global impact of micronutrient
interventions by generating cutting-edge knowledge and utilizing it to develop sound
policies and programmes while consolidating political will to achieve its vision. NI aspires
to position itself as a global center of excellence in generating scientific research in the
field of micronutrient programmes. It provides quality assurance for research and
programmes while disseminating and translating new knowledge to influence and
improve national and global policies and programmes. NI provides guidance and support
on existing and future programme evaluations and coordinates the analysis and
utilization of evaluation activity results.
NI has been implementing high-impact, high-coverage health and nutrition initiatives for
vulnerable communities in Indonesia since 2006. NI’s priority objectives in Indonesia
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include the survival and health of children, adolescent girls, pregnant and lactating
women as well as women of reproductive age, primarily through improved coverage and
use of key micronutrients, such as vitamin A, zinc, iron and folic acid, wheat flour
fortification and iodized salt.
Prior to the start of activities, BISA is implementing a 6-month inception phase (July
2019 – January 2020) investing time to develop a whole project strategy for Social and
Behaviour Change (SBC), informed by the revised theory of change that demonstrates
the key behaviours and social norms that should be addressed to improve stunting
outcomes.
In view of the above, Save and NI are contracting a consultant/agency for designing the
SBC Strategy for Better Investment for Stunting Alleviation (BISA) project in Indonesia.
2.2. This Request for Proposals (RFP) and particularly the Guidelines for Preparing
Proposals that follow, are designed to help Respondents to produce proposals that are
acceptable to NI and to ensure that all proposals are given equal consideration. It is
essential, therefore, that Respondents provide the complete information that is
requested, and in the formats and on the terms specified.
3.1. These instructions should be read in conjunction with information contained in the
enclosed Terms of Reference (TOR), and in any accompanying documents within this
package.
3.2. This Request for Proposals (RFP) to provide NI to “Develop a Social and Behaviour
Change Strategy for improving nutritional status in pre-pregnancy stage and first
1000 days of a child’s life in the selected province of Indonesia.”
3.3. NI is not bound to accept the lowest priced, or any, proposal. NI reserves the right to
request any (or all) Respondent(s) to meet with NI to clarify their proposal(s) without
commitment, and to publish on its website answers to any questions raised by any
Respondent (without identifying that Respondent).
3.4. Respondents are responsible for all costs associated with proposal preparation and will
not receive any reimbursement from NI.
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RFP No. 2038-XX
4. CONFLICT OF INTEREST
4.1. Respondents must disclose in their proposal details of any circumstances, including
personal, financial and business activities that will, or might, give rise to a conflict of
interest. This disclosure must extend to all personnel proposed to undertake the work.
4.2. Where Respondents identify any potential conflicts they must state how they intend to
avoid any impact arising from such conflicts. NI reserves the right to reject any proposals
which, in NI’s opinion, give rise, or could potentially give rise to, a conflict of interest.
4.3. With respect to this condition, please be advised that the organizations that may fall
within the scope of this evaluation will include those below, with which any association
must be disclosed:
5. GENERAL DISCLOSURES
5.1. Respondents must disclose:
5.1.1 If they are or have been the subject of any proceedings or other arrangements
relating to bankruptcy, insolvency or the financial standing of the Respondent
including but not limited to the appointment of any officer such as a receiver in
relation to the Respondent personal or business matters or an arrangement with
creditors or of any other similar proceedings.
5.1.2 If they have been convicted of, or are the subject of any proceedings, relating to:
6. SUBMISSION OF PROPOSALS
6.1. The technical and financial proposal along with all requisite documentation must be
received in English at NI no later than Monday, December 16, 2019 by 11:00 HRS,
West Indonesia Standard Time.
6.2. 6.2 The Technical and Financial Proposal in two separate files put into a covering email
specifically indicating the subject line “Develop a Social and Behaviour Change
Strategy for improving nutritional status in pre-pregnancy stage and first 1000
days of a child’s life in the selected province of Indonesia” and should be sent by
email to: proposalsindonesia@nutritionintl.org
6.3. For any clarification required, please write an email on the following email address:
proposalsindonesia@nutritionintl.org
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6.4. Only email bids will be accepted. Only those short-listed will receive an acknowledgment
and will be called for a personal interaction, at their own cost. The interaction will be held
at the NI office in New Delhi.
6.5. Late proposals will not be accepted in any circumstances. Proposals received after the
due date and time will not be considered.
7.1.1. Log the receipt of the proposal and record the business information
7.1.2. Review all proposals and disqualify any non-responsive ones (that fail to meet the
terms set out in these instructions), and retain the business details on file with a
note indicating disqualification.
7.1.3. Evaluate all responsive proposals objectively in line with the criteria specified below
7.1.4. Inform respondents within 15 business days of the evaluation decision being made.
7.2.1. To accept or reject any and all proposals and/or to annul the RFP process prior
to award, without thereby incurring any liability to the affected Respondents or any
obligation to inform the affected respondents of the grounds for NI's actions prior
to contract award, and
7.2.2. To negotiate - with Respondent(s) invited to negotiate - the proposed technical
approach and methodology, and the proposed price based on the Respondent’s
proposals.
8. SELECTION CRITERIA
8.1. Following criteria will be adopted to short list the proposals and identify suitable agencies.
Out of the total scores 60% weight is assigned to technical and 40% to the financial
proposal.
Name of Candidate:
Proposals
Assessment Category: Presentation and discussion Weights
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8.2. The Evaluation Team may, in its sole discretion, establish a short-list of Respondents
based on the Technical Scores of the Respondents (the “Short-listed Respondents”) for
the purpose of conducting interviews. If NI short-lists the Respondents, it will short-list
the Respondents with the highest scores.
8.3. Only the Short-listed Respondents will be interviewed. The number of Respondents
short-listed for an interview is in the sole discretion of NI.
8.4. Interviews of Short-listed Respondents will be carried out by the Evaluation Team or a
sub-group of the Evaluation Team. The Evaluation Team will score each Short-listed
Respondent based on the quality of the Respondent’s interview (the “Interview Score”).
8.5. The successful Respondent will be expected to enter into a Contract with NI for the
duration of the work. In the event of a Contract award, all the terms and conditions of the
RFP, including the Respondent’s response, will normally form part of the Contract.
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a. We have examined the information provided in your Request for Proposals (RFP) and
offer to undertake the work described in accordance with requirements. This proposal is
valid for acceptance for 6 months and we confirm that this proposal will remain binding
upon us and may be accepted by you at any time before this expiry date.
b. We accept that any contract that may result will comprise the contract documents issued
with the RFP and be based upon the documents submitted as part of our proposal.
c. Our proposal (Technical and Financial) has been arrived at independently and without
consultation, communication, agreement or understanding (for the purpose of restricting
competition) with any other Respondent to or recipient of this RFP from NI.
d. All statements and responses to this RFP are true and accurate.
f. We confirm that all personnel named in the proposal will be available to undertake the
services.
g. We agree to bear all costs incurred by us in connection with the preparation and
submission of this proposal and to bear any further pre-contract costs.
h. I confirm that I have the authority of [insert name of NGO/company/agency] to submit this
proposal and to clarify any details on its behalf.
A brief overview of the General and Technical proposal that summarizes how the Respondent
will use their competencies in the area to achieve the outputs/deliverables. Financial
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information should not be included here; but the summary may indicate the level of effort
proposed.
Section 1: Your understanding of the TOR provided with this RFP as Annexure A. You may
also propose qualifications to the TOR that you consider may enhance the value of the
outcome to NI. These improvements needs to be summarily highlighted in the proposal.
Section 2: Technical Response: a concise description of the tools and approach that are
proposed for the delivery of the TOR and an implementation plan in the form of a work
breakdown analysis. This should describe the activities to be undertaken, the deliverables /
outputs and the milestone and completion dates (grouped by phase where appropriate). The
dependency of any activities and associated results on earlier results needs to be clearly
indicated. The proposal need not include the methodology for the samples estimation as the
same is already included in the RFP.
Section 3: Personnel Profile: names, designation and Curricula Vitae (CV) of personnel
assigned to work on the Project. CVs must not exceed 3 pages, but must include:
o Role of the personnel in the survey and number of days committed
o a brief summary of the professional competencies of the individual relevant to the
Scope of Work/TOR
o a chronological list of relevant professional experience starting with the most
recent and showing key achievements / responsibilities
o brief details of qualifications educational / technical / professional / other
o language competencies other than English (corresponding to targeted provinces)
Section 4: Personnel Inputs: include name of personnel, and person days with reference
to
Project post. This will constitute a confirmation that all personnel will be available to provide
the required services for the duration of the contract.
a. The Financial proposal must contain the expected budget with detailed breakdown for
accomplishing the complete work. All amounts quoted must be in Indonesian Rupiah
(IDR). The Respondent should provide a detailed budget, based on the format attached
as Annexure B.
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RFP No. 2038-XX
ANNEXURE A
Develop a Social and Behaviour Change Strategy for improving nutritional status in pre-
pregnancy stage and first 1000 days of a child’s life in the selected province of Indonesia
Nutrition International (NI) has been implementing high-impact, high-coverage health, and
nutrition initiatives for vulnerable communities in Indonesia since 2006. NI’s priority objectives in
Indonesia include the survival and health of children, adolescent girls, pregnant and lactating
women as well as women of reproductive age, primarily through improved coverage and use of
key micronutrients, such as vitamin A, zinc, iron and folic acid, wheat flour fortification and iodized
salt.
Save the Children (SC) has been working in Indonesia since 1976 and has worked in 16 of
Indonesia’s 34 Provinces. In 2017, SC worked in 11 Provinces and 43 Districts, reaching over
230,000 direct beneficiaries. SC’s programming and technical expertise are primarily in the areas
of health and nutrition, education, and child rights – including child protection, child poverty, and
child rights governance. Save the Children is also an active player in the national policy and
advocacy space, particularly in the realm of working with sub-national government actors on
effective management of financial and technical resources.
BISA project
The Better Investment for Stunting Alleviation (BISA) project is an integrated nutrition-specific and
nutrition-sensitive project designed jointly by Save the Children and Nutrition International (BISA
team) to assist the Government of Indonesia (GoI) to realise the goal of National Strategy to
Accelerate Stunting Prevention (2018-2024). BISA targets two Provinces – West Java (WJ) and
Nusa Tenggara Timur (NTT).
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Over five years, BISA will enable 3.3 million people, including 734,100 women, 489,343 children
under two, and 1.45m adolescent girls to access high impact nutrition services. BISA will test, and
scale-up two packages of interventions: (1) The ‘Essential’ Package focused on strengthening
the supply side of nutrition service delivery; and (2) The ‘Essential+’ Package that combines
supply-side services with demand-side services through the provision of direct support to
communities. The two packages will be tested in four districts (two per Province) in the first two
years to assess impact and generate evidence (Phase 1), and at the end of year 3 the package
will be scaled-up to an additional eight districts to a total of 12 Districts (Phase 2).
Indonesia is the fourth most populous country in the world, with a total population of 260 million,
including 24 million children under age five. Despite being newly classified as a lower-middle-
income country, with a per capita GDP of USD3,800, and being the largest economy in Southeast
Asia, Indonesia’s human development indicators place it 116th in global rankings (out of 189)
while the World Bank Human Capital Index (HCI) ranks it 87 out of 157. Across the country, 10%
of children under 5 years are wasted, 18% underweight, and 31% are stunted, with wide variation
by province (from 17% to 43%) and between Districts and population groups. These rates place
Indonesia among the top five countries with the highest burden of malnutrition.
Nationally, 17% of pregnant women are underweight (compared to 15% of non-pregnant women),
with 37% in NTT (only 2% in West Java). Anaemia, which can lead to maternal death as well as
low birth weight, is particularly high, with 49% anaemia amongst pregnant women. A study by NI
suggests high rates of anaemia amongst adolescent girls too.
Child growth depends on the mother’s health and nutritional status before and during pregnancy,
and caregiving practices (exclusive breastfeeding, appropriate complementary feeding, and
hygiene) from 0-24 months. National Data shows that children become gradually more stunted
between birth and 2 years suggesting inadequate dietary intake and caregiving practices
throughout that period. Childhood anaemia is also common with 40% prevalence nationally.
Estimates are that up to 50% of stunting is a result of poor WASH. Inadequate WASH behaviours
– handwashing without soap, unsafe handling of feces, and unclean drinking water – result in
diarrhoea, parasitic infections, and chronic gut inflammation (environmental enteropathy disorder,
EED), a major contributor to undernutrition. Emerging evidence from other countries suggests
that EED linked to ongoing ingestion of pathogens may be a key driver of stunting, but there is
little evidence from Indonesia on the risk of EED.
Indonesia is one of the top 15 countries with the highest burden of childhood diarrhoea. According
to 2012 DHS (the latest available), the prevalence of diarrhoea amongst children under two years
of age (CU2) nationally is 21%, and 12% for children under five years of age (CU5). Poor WASH
behaviours, diarrhoea, and undernutrition also increase risk of pneumonia, the leading infectious
killer of CU5. Indonesia’s pneumonia rate nationally is 18.5%, spiking to 40% in NTT.
Prior to the start of activities, BISA is implementing a 6-month inception phase (August 2019 –
January 2020) investing time to develop a whole project strategy for Social and Behaviour Change
(SBC), informed by the revised theory of change that demonstrates the key behaviours and social
norms that should be addressed to improve stunting outcomes.
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In view of the above, Save and NI are contracting a consultant/agency for designing the SBC
Strategy for Better Investment for Stunting Alleviation (BISA) project in Indonesia.
In the inception phase (to January 31, 2020) the consultant/agency will design a high-level SBC
strategy, informed by the project’s theory of change and desk review, covering all three of the
BISA project strategic objectives:
SO1: Improved MIYCN and WASH practices of adolescents, PLW and caregivers of CU2
SO2: Improved access to and use of IFA for pregnant women and pregnant adolescent girls,
WIFA for adolescent girls, VAS, zinc& ORS for children U5, and MIYCN counselling for
PLW, PLAG, and caregivers of CU2
SO3: Additional and more efficient and effective use of funding, policies, and regulations, and
human resources to prevent stunting
In the development phase (to April 30, 2020) the consultant/agency will further develop the SBC
strategy, informed by the findings of the formative research to identify barriers and enablers to
good health and nutrition practices and narrowing down the focus behaviours through behavioural
analysis and consultation with key project/government stakeholders. The consultant/agency will
also develop an implementation plan with costing as well as required SBC materials.
The primary audience includes people the SBC strategy directly targets with communication
about nutrition practices: Pregnant women, mothers of children under two and adolescent girls.
The secondary audience includes people who influence the nutrition behaviours of the primary
audience: Family members (husband, mother-in-law, etc.), frontline health workers, secondary
school teachers, local leaders/influential people in the community, government officials at
national, province, district and village level.
Overall objective
To formulate effective SBC strategy and implementation plan with costing as well as design
SBC materials for the BISA project to be implemented in the targeted districts of West Java and
Nusa Tenggara Timur in Indonesia.
Scope of work
To develop a high level social and behavior change strategy during the inception period informed
by the recommended theory of change, and to be further refined based on formative
assessments. This overarching strategy should be for all programming, supported by a social and
behavior change communication plan. Key tasks are outlined below with an indicative breakdown
of days. However, exact parameters and timeline will be agreed on between the
consultant/agency and BISA team at the start of work:
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Inception Phase:
1) Briefing meeting with BISA team (Save + NI) (1 day)
The selected consultant/agency will participate in a briefing meeting with BISA team (Save +
NI) to get a complete understanding of the assignment and discuss the overall scope of work,
deliverables and timelines
2) Desk review of existing research, guidelines, SBC interventions, SBC materials, and
other relevant documents (6 days)
(i) Review and analyses of all available formative research, (particularly the 2018 Alive &
Thrive Desk Review report) and BISA documents (particularly the revised Theory of Change),
other qualitative and quantitative evidence, current WHO and international guidelines and
priorities key behaviours related to nutrition and health for children, adolescent, pregnant
women, and new-borns to help guide interventions for behaviour change with a special focus
to the socio-cultural context.
(ii) An analysis of the SBC interventions around coverage and adherence of IFA supplements,
dietary diversity, balanced protein-energy intake, early initiation and exclusive breastfeeding
for the first six months, water, sanitation and hygiene that have worked; (a) An analysis of the
health systems materials, guidelines, training modules, and other related documents related
to, e.g. service delivery and health workforce, supply chain mechanism, essential medicines,
health financing, leadership, and governance collating and (b) existing communication
campaigns and materials on the issue from the perspective of project requirements. Audience
analysis, using creative approach to provide key messages for each identified audience
segment will also be undertaken.
Development Phase:
5) SBC Strategy development workshop (3 days)
The consultant/agency will design and conduct a participatory workshop of one day with all
relevant stakeholders, including Government officials, development partners, and potential
implementing partners’ where-in findings of the formative research will be disseminated and
utilized to develop the components of a SBC strategy. The focus of the workshop would be to
seek inputs to develop the draft strategy and to ensure commitments from all stakeholders for
roll-out of the implementation plan. The strategy would need to include:
• The communication objectives; intended audience segments; audience analysis
(including media habits); communication approach with key messages;
channels/tactics for communication and monitoring and evaluation.
• The workshop should also include the development of an implementation plan for the
strategies identified.
• The plan should ideally incorporate existing as well as new activities that will need to
be undertaken and specify the modification of existing materials; development of new
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7) Develop and design SBC materials and its revision: (10 days)
• Based on the recommendations from the SBC strategy develop a set of communication
materials in line with the overall strategic approach and key messages identified.
• The materials are to be developed with inputs from the BISA team (Save + NI) in English
and then translated to Bahasa languages and will need to be pretested and finalized.
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a. Assess – Understanding the context through assessment (review and summary of the
current literature as the project formative research results will not yet be available)
e. Evaluate – Measure SBC Impact (propose indicators and ways to measure and track
SBC activities and behavioural outcomes and share learnings)
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High-level SBCC
strategy development
workshop with project
stakeholders
Modification of SBCC
strategy
Develop and design
SBC materials and its
revision
Pre-testing of prototypes
of SBC materials with
the target audience
Government
Consultation program
Training of BISA Team
Note: Please add any other activity in the above table if necessary to complete this assignment.
Deliverables
The following deliverables will be required to be submitted in electronic and hard copies to NI:
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Copyright
Save the Children, and Nutrition International retains full ownership and copyright of the SBCC
strategy and BCC materials developed under this assignment.
Required Expertise:
• Minimum Bachelor’s Degree required. Advanced degree in social and behaviour change,
communications, public health, nutrition, development, health sciences, or related field
preferred.
• Minimum of 7 years of experience required in designing and providing technical direction
to development projects on social and behaviour change. Nutrition and health
development project experience preferred.
• Proven experience developing social and behaviour change strategies, approaches,
tools, and indicators for development projects.
• Experience working in Indonesia and Asia region desirable.
• Experience designing gender-sensitive SBC strategies
• Strong written and verbal language skills in English
• Ability to travel frequently within Indonesia during the consultancy.
NOTES (Important)
The consultant/agency is required to submit:
1) Budget in the prescribed budget template as attached in Annexure A.
2) Sample of works as reference materials to be attached.
Budget
The consultant/agency is required to submit a budget in the prescribed template as attached in
Annexure B.
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ANNEXURE B
BUDGET TEMPLATE
Days Unit
Description Person or cost Total (IDR)
unit (IDR)
A Salaries/Professional Fees
A1 Briefing meeting with BISA team 1 1
(Save + NI)
A2 Desk review of existing research, 1 6
guidelines, SBC interventions, SBC
materials, and other relevant
documents
A3 High-level SBC strategy 1 3
consultation workshop
A4 High-level SBC strategy 1 10
A5 SBC Strategy development 1 3
workshop
A6 Modification of SBC strategy 1 4
A7 Develop and design SBC materials 1 10
and its revision
A8 Pre-testing with the target audience 1 5
Sub Total A
B Meetings and consultation
workshops
B1 Briefing meeting with BISA team 15 1
(Save + NI) at NI office
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Sub Total B
C Pre-Test and Government
Consultation Expenses
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E1 Allowance in NTT
E2 Allowance in West Java
E3 Lodging in NTT (3 stars hotel)
E4 Lodging in West Java (3 stars
hotel)
Sub Total E
F Training of BISA team (Save +NI) 30
at 4 stars hotel in Jakarta
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Sub Total F
G Stationary
H Communication & any other
I Reporting
Sub Total G, H & I
J Total of Direct Cost in IDR (A to I)
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